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Statements and Financials

Statements

The Statements tab provides access to all client account statements generated for the selected client account. Statements are generated automatically based on the configured Statement Frequency and are emailed to the designated recipients.

Administrators can also view previously generated statements from this page.

Statement History

All generated statements are stored and displayed in the Statements tab.

For each statement, administrators can:

  • View the statement.
  • Download the statement.
  • Email the statement to one or more recipients.

This provides easy access to historical statements whenever required.

Generate Real-Time Statement

In addition to scheduled statements, administrators can generate a real-time statement for any selected date range.

The real-time statement provides an up-to-date summary of account activity without waiting for the next scheduled statement.

The generated statement includes:

  • Total Purchases within the selected date range.
  • Total Payments within the selected date range.
  • List of all client account transactions within the selected date range.
  • Current balance due for each transaction.

The following information is not included in the real-time statement:

  • Brought Forward Balance
  • Total Due
  • Due Date
  • Amount Due

After generating the statement, administrators can:

  • View the statement.
  • Download the statement.
  • Print the statement.
  • Email the statement.

Client Account Statements

Aged Debtors Balance Report

The Aged Debtors Balance Report provides a real-time summary of outstanding balances for all client accounts.

The report categorizes outstanding balances based on their aging, helping administrators monitor overdue amounts and prioritize collections.

The report includes the following aging categories:

  • Current Month
  • Previous Three Months
  • Older Balances

For each client account, the report displays:

  • Client Account Name
  • Total Outstanding Balance
  • Outstanding balance by aging period
  • Percentage distribution of outstanding balances

This report helps administrators:

  • Monitor overdue balances.
  • Identify long outstanding accounts.
  • Review customer payment trends.
  • Support debt collection and financial reconciliation activities.

Aged Debtors Balance Report

Accounts

The Accounts tab allows administrators to configure the Chart of Accounts (COA) associated with the client account.

These account mappings are used for accounting integrations and financial reporting.

Administrators can:

  • Add Chart of Accounts mappings.
  • Update existing account mappings.
  • Remove account mappings when required.

Each account mapping can include:

  • Account Name
  • Account Code
  • Split Percentage

Client Account Accounts